Highfield Hospital Group
CONTACT: Debbie O'Reilly
At a Glance
Sector: Healthcare
Employees: 247
Product Installed: TMS (Time and Attendance software) with HR functionality and Payroll Export
Client Objectives: Accurately manage attendance and absenteeism, reduce payroll costs and automate workforce management processes
They say: Since implementing TMS, there has been a 25% reduction in payroll processing time
Highfield Hospital Group and TMS
Highfield Hospital Group is a private hospital group which provides specialist care to the elderly. It was founded by Dr. John Eustace in 1825 and is currently managed by the fifth and sixth generations of the Eustace family. The Group has expanded significantly since inception and now has 6 facilities and a total complement of 204 beds.
New standards introduced under HIQA (Health Information and Quality Authority) have sought to improve standards throughout the sector, however high standards have always been the ethos of Highfield Hospital Group. Our Mission Statement is "Committed to providing the highest standard of care and support to all our residents. Our patients are cared for in an environment appropriate to their needs, where the priority is to preserve their dignity and promote their independence".
“Prior to using TMS we used Excel spreadsheets for absenteeism records, rosters were hand written and employee time sheets were also hand written Since implementing TMS, the process has become completely automated. Our information is more accurate and we have more control of it. Advance Systems’ TMS enables us to analyse and edit the information on our pc’s and export the payroll information directly into our payroll software, which has resulted in the elimination of the paper trail associated with timekeeping.”
System Implementation
"I would describe the implementation process as prompt and efficient. The transition from our manual processes to a fully automated system was effortless. The system was implemented on time which allowed us to do payroll on-time without any delays”, said Ms. O'Reilly.
Payroll Reduction Time
"The payroll processing time has been reduced by at least 25%, which lowers costs significantly. Moving to an automated time & attendance system has eliminated all of the time associated with manually calculating and inputting hours."
Overhead Cost Reduction and Improved Productivity
"TMS has given us better control of absenteeism. We are seeing a cost savings due to the ability to better track lateness or employees leaving early. As well as the redcution in payroll processing time. Being able to track these figures and act on them has helped to increase productivity as a whole. Using the Multi-line Export facility from TMS gives us accurate payroll costs per unit worked by each staff member.”
